In the summer of 1996, LifeStart decided to automate all of the clubs under its administrative umbrella through a single, areawide computer network. Through “Centralized Accounting” the firm hoped to reduce accounting costs, standardize procedures and reporting, increase access to financial information and limit the storage and maintenance of files to a single location.
“The clubs involved had different operating systems, so the management company chose a single club operating package and converted all member data into one central file server,” says LifeStart president Darren Hodgdon. “Each individual club has its own file server. Through the areawide network, each is linked to a larger central file server where all accounts payable, accounts receivable and membership files are updated.”
Members also benefit from LifeStart’s computerized innovations. According to Hodgdon, each receives a card designed to interact with software tailor-made for the LifeStart Wellness Network. The card comes equipped with a barcode that, when scanned, reveals a video photograph of the member as well as all data relevant to his or her status as a club member. The card also includes medical and insurance information.
Centralization makes it possible for members to access their accounts quickly and efficiently. Health history is also available through the use of a password known only to the member.
“Most owners with multiple club locations or management companies responsible for different sites have not made the effort to consolidate their accounting efforts,” Hodgdon points out. “However, all can benefit from the savings and control it affords.”